Schedule: Monday, afternoon
- Clear Email.
- Review Calendar (two weeks backwards and four weeks forward).
- Clear Google Drive Inbox.
- Delete or archive articles in Instapaper.
- Clear Desktop and Downloads.
- Process Drafts.
- Process audio recordings.
- Clear physical inbox.
- Refine projects list.
- In Things 3, mark completed projects as Completed.
- Delete anything that is obviously not a project.
- If a project can be substituted by a calendar entry, add it to your calendar instead.
- Move projects that won’t be completed this month to Someday.
- Combine projects that are tied to the same outcome.
- Add a deadline for each project.
- If the project has no description, add one.
- Choose an icon for each project in Things 3.
- Review the tasks related to the project: delete anything that is no longer relevant or add more.
- Check the Goals for this month and see if any needs a project.
- Prioritize your project list.
- Sync Projects list on Things, Obsidian, and Finder (if necessary).
- Process Inbox at Things (prioritize and file new open loops).
- Review all tasks under Anytime and see any tasks with no priority tag and tag them.
- Review High priority tasks: Check accomplished tasks, schedule tasks, or convert tasks to Medium priority.
- Review Medium priority tasks: Check if any can be converted to High priority tasks and schedule them.
- Create a menu of actions for the week.
- Reconcile Vince’s fund.
- Reconcile YNAB couple fund.
After I do my weekly review, I jump right into my weekly tasks under House and pet care system. This involves vacuuming and mopping the house.